Position Overview

This administrator position will be in cost of managing and supervising the organization’s administrative operations, imparting robust coordination services, guaranteeing the easy operation and ongoing enhancement of workplace systems, managing touchy data, supporting senior executives, and managing stakeholder relationships. This administrator will be in cost of all elements of match planning, which includes choosing locations, approving meals, growing seating arrangements, and assessing the event’s success after it has occurred. The ideal applicant will be extraordinarily well-organized, have wonderful interest to detail, and be capable to multitask well, ensuring the effectiveness of the administrator role.

Core Responsibilities

Office Management Responsibilities

Oversee the day by day things to do of the office
Make travel, convention call, appointment, and assembly scheduling and coordination.
Oversee and protection of workplace equipment and systems
Use warning whilst dealing with personal information.
Help pinnacle leaders with their administrative needs.
When necessary, create reports, presentations, and different papers.
Keep an eye on and control the inventory of workplace supplies, which includes purchasing
Communicate with backyard businesses and vendors
Engage in talk and cooperation with clients, coworkers, and backyard vendors. Track the project’s improvement and deal with any troubles or hold-ups. accepting messages and forwarding them to the excellent parties; answering incoming calls and filtering them to divert calls
Receiving and Greeting Guests.

analyzing social media and emails Receive messages and reply to inquiries in a well timed manner.
Managing a diary, scheduling appointments, reserving convention spaces and assembly rooms
database administration the use of spreadsheets
arranging lodging and transportation for deployed IYA and AFRLS Members and leaders
assist in producing money waft reports, task spending reports, and finances layout maintenance.
maintaining all Africa IYA & AFRLS-related files and reviews current, such as transferring digital recorded conferences and activities to phrase processing and submitting them, for documentation’s sake. Administration of the Asset Register and supervision of IYA and AFRLS facility upkeep As needed, provide administrative help.

Project Facilitation Duties

Arrange and oversee a vary of tasks, activities, and projects.
ensuring the success of initiatives and activities from begin to finish
Create and control undertaking budgets and schedules.
Establishing and following schedules for organizing conferences, seminars, meetings, and different activities
interacting with clients to decide their requirements
Collaborate with AFRLS and IYA teams, as properly as applicable parties, to whole assignments.
Communicating with customers, achieving out to suppliers and provider companies for gotten smaller work, and taking part with unique agencies to end projects, resolving or elevating difficulties in a well timed manner to make certain that initiatives are carried out easily

Event coordinator responsibilities

Determine the needs and goals of the client for each occasion.
Communicate with suppliers, exhibitors, and other relevant parties during the tournament planning process to ensure everything is in order.
Choose a suitable location for the events and reserve it online ahead of time.
Oversee the setup, breakdown, and follow-up procedures for every match.
Keep your budgets in line.
Schedule speakers, reserve venues, photographers, media teams, draft software, and entertainment.

On the day of the match, conduct closing inspections to ensure everything meets the client’s requirements.

Evaluate the basic success of an event and share the results.

Proficiency requirements

Ability to function except Supervision
Strong organizational and time administration skills
Proficient in Microsoft Office suite
Excellent conversation and interpersonal skills
Ability to cope with more than one duties and prioritize effectively
High degree of interest to element and accuracy
Strong problem-solving skills
Ability to hold confidentiality of touchy information
Event Organizing abilities

Qualifications and knowledge

A bachelor’s diploma in a applicable discipline, such as commercial enterprise administration or law
Matric or its equal NQF Level: Two years of minimal trip in administrative or associated tasks
proficiency with PowerPoint, Outlook, and the Microsoft Office Suite
Verified Experience in undertaking administration and occasions administration

Apply for Administrator position

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